Minutes 15th March 2016

Minutes of the Parish Council Meeting held in Bromsberrow Village Hall on Thursday 15th March 2016

Chairman D Morgan
Councillors D Hunter J Stephens
N Terry E Wilson
Also Present D Baldwin Clerk to the Council

1. Apologies for absence -: Apologies were received and accepted for Councillor J Rann.

2. To receive Declarations of Interest.
No Declarations of Interest were received at this point in the meeting.

3. Public Participation
There were no members of the public present.

4. Minutes

4.1 The minutes of the Council Meeting held on the 21st January 2016 were confirmed and approved as a correct record and signed by the Chairman.
4.2 The minutes of the Council Meeting held on the 17th February 2016 were confirmed and approved as a correct record and signed by the Chairman.

5. Co-Option
An application for co-option onto the Parish Council had been received.
RESOLUTION: That Mrs Fortey be Co-opted on to the Parish Council.

6. Dog Waste Bags
Councillors reviewed the service of providing free dog waste bags to the Community. There were concerns that some dog owners were using the bags and not disposing of them in a bin but leaving them in situ. After discussion it was decided to:
RESOLUTION: Monitor the situation and also advertise the information for disposal of bags in the newsletter and on the noticeboard.

7. Village Shop
Councillor Morgan informed the Council that he had decided to resign his position as Chairman on the Village Shop committee for personal reasons.

8. Transparency Code
The Clerk reported that the Transparency Code grant had been received. Councillors considered the recommended company for building the new Parish Council website.
RESOLUTION: That the Council appointed Eyelid productions Limited as the company to build the new Parish Council Website.

9. Rights of Way
Councillors reviewed the response from the Operations officer, Public Rights of Way, on the encroachment onto the right of way GBR35. It was noted that this matter had been initially reported in July 2014 and beside several requests for an update this was the first response received. Councillor Stephens presented documentation of the original right of way which showed the extent of the encroachment. Although Council felt that this matter had been handled very poorly by AMEY Gloucestershire it was noted that they would be taking no further action.

10. Pig Unit
The Clerk reported that several more complaints had been received from concerned residents on the condition of the road and the issue of mud brought onto the road from the pig unit. After consideration it was decided to:
RESOLUTION: Sent a letter to the MP, Mark Harper and also to re-report the matter to AMEY Gloucestershire.

11. Planning

11.1 Planning applications
To note the comments submitted for.
a) Site Bromsberrow Pumping Station, Woodend Street Bromsberrow Heath, Ledbury
Description Discharge of condition (06) scheme for clearance of amphibian and reptile habitat relating to planning permission
P1345/15/FUL The Parish Council would expect the applicant to obtain consent before completing this work. The application is retrospective. Unanimous

To consider planning application.
b) Site Aubrey’s Farm, Albright Lane, Bromsberrow
Description Prior notification for erection of an implement store for Aubrey Farm.
P0227/16/AG No objections Unanimous

11.3 Bromsberrow Sand Quarry
It was reported to the Parish Council that further breach of conditions of License had been committed at the quarry in that the company were storing quantises of fertiliser on site.
RESOLUTION: That the possible breach be report to the enforcement officer of Gloucestershire Council.

11.4 Planning Decisions from Forest of Dean District Council
Withdrawal of application:
Patch Cottage, Bromsberrow Heath.

12. Highways

12.1 Highways Report
It was reported that the litter in Layby on A417 between Dyke House Lane and Woodend Street had been cleared.

12.3 Speed Devices
Councillor Morgan and the Clerk gave a report on the meeting with the Head of Highways, AMEY Gloucestershire to discuss possible funding for speed indicators. A match fund community grant is available from Gloucestershire Council and a portable chargeable unit was recommended. With this in mind councillors considered applying for the community grant and the quotation from Westcotec, approved supplier for AMEY Gloucestershire.
RESOLUTION: That the Council apply for the Community Grant and Clerk submit the application and put forward the quote of £2625 for the unit, £250 for the data collection unit and £50 for brackets for match funding.
It was also felt that white picket gates would be beneficial and further investigation is required into placement costs etc.

13 Financial Items

13.1 Summary of Receipts and Payments
Councillors reviewed the summary of the Receipts and Payments as of the 15th March showing a balance of £8197.60 which includes the income from the Transparency Grant.
RESOLUTION: That the summary be approved and signed by the Chairman.
13.3 Invoices for Payment
Councillors considered the list of invoices for payment.
RESOLUTION: That the Parish Council approve the payment of invoices in the total of £607.82

14. Correspondence
Councillors reviewed the list of correspondence received.
GAPTC Bulletin
Sector Led Body-Smaller Authorities Audit Appointments.
RESOLUTION: That the list of correspondence be noted.

15 Matters to be raised for the next meeting
War Memorial
Entrance Pickets Gates

13. Date of the next meeting
It was agreed to change the meeting day to the third Tuesday in the month. The date of the next meeting will therefore be the 17th May 2016 and is the Annual Council meeting, proceeded by the Annual Parish meeting.

Meeting closed at 9.15pm